The company has always kept the following points central to its vision and strategy. The last point is basically the reason why Ibistic - as some of the first movers - organised a rational service for collecting and digitising billing and invoice information. Read more about invoicing on this page.
ABOUT REGISTRATION OF INVOICE DATA AND INFORMATION
Here we will focus on the first 2 points. What these two types have in common is that both need to be processed in order to extract the requested data electronically in order for them to be further processed in a decisive electronic invoice management system, ie as part of a digital invoice processing process.
REGISTRATION OF INVOICE INFORMATION CAN BE DONE IN 2 WAYS:
Receive paper invoices by mail with mail opening and preparation for scanning with the removal of staples, paper clips.
- unnecessary advertising, etc. with scanning of paper for electronic image, TIFF.
Receiving TIFF or PDF via e-mail to invoicedrop.com, where the attached invoice /attached file is automatically lifted by the e-mail, is assigned an ID and sent in a flow for interpretation and verification. Electronic interpretation of the contents of the invoices. Interpretation is done using OCR (Optical Caracter Recognition). It is done in a system that recognises the values that the system must interpret and convert to the text and numbers needed to register the invoices.
SCANNING, INTERPRETATION AND VERIFICATION OF INVOICES
MOST INVOICES, CREDIT NOTES AND REMINDERS ARE SENT AND DISPLAYED IN 3 TYPES OF FORMATS:
GET A BETTER UNDERSTANDING OF THE SCANNING, INTERPRETATION AND VERIFICATION PROCESS- WATCH THE VIDEO HERE
In order for you to get a better understanding of the process, we've put this video out from one of our suppliers - here you get an insight into what the process itself involves.
IN COMMON FOR THE 2 FORMS:
Must be interpreted (OCR read).
Data must be verified / validated.
Data can not be guaranteed to be 100% correct. Our guarantee is 99.8%.
Working with this is expensive and time consuming.
It requires special competence and can be outsourced to a professional supplier.
The work is not profitable or provident and should not cost resources today, now that the new formats like the ones aligned with PEPPOL are on the market.