INVOICE SCAN WITH IBISTIC

Ibistic Technologies develops and delivers a technical solution for digital processing of invoices which is delivered as SaaS. 

The company has always kept the following points central to its vision and strategy. The last point is basically the reason why Ibistic - as some of the first movers - organised a rational service for collecting and digitising billing and invoice information. Read more about invoicing on this page.

Contribute to electronic commerce built on EDI (Electronic Data Interchange)​

Avoid paper waste​

Environmental considerations by digitizing information that can be moved from paper​

Contribute to an increased focus on the individual's core business​

Coordinate activities that save companies time and money​

Simplification of business processes

ABOUT REGISTRATION OF INVOICE DATA AND INFORMATION

Here we will focus on the first 2 points. What these two types have in common is that both need to be processed in order to extract the requested data electronically in order for them to be further processed in a decisive electronic invoice management system, ie as part of a digital invoice processing process.

REGISTRATION OF INVOICE INFORMATION CAN BE DONE IN 2 WAYS:

Receive paper invoices by mail with mail opening and preparation for scanning with the removal of staples, paper clips.

 

- unnecessary advertising, etc. with scanning of paper for electronic image, TIFF.

Receiving TIFF or PDF via e-mail to invoicedrop.com, where the attached invoice /attached file is automatically lifted by the e-mail, is assigned an ID and sent in a flow for interpretation and verification. Electronic interpretation of the contents of the invoices. Interpretation is done using OCR (Optical Caracter Recognition). It is done in a system that recognises the values that the system must interpret and convert to the text and numbers needed to register the invoices. 

SCANNING, INTERPRETATION AND VERIFICATION OF INVOICES

MOST INVOICES, CREDIT NOTES AND REMINDERS ARE SENT AND DISPLAYED IN 3 TYPES OF FORMATS:​

GET A BETTER UNDERSTANDING OF THE SCANNING, INTERPRETATION AND VERIFICATION PROCESS- WATCH THE VIDEO HERE

 

In order for you to get a better understanding of the process, we've put this video out from one of our suppliers - here you get an insight into what the process itself involves.

IN COMMON FOR THE 2 FORMS:

 

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  •  Must be interpreted (OCR read).

  • Data must be verified / validated.

  • Data can not be guaranteed to be 100% correct. Our guarantee is 99.8%.

  • Working with this is expensive and time consuming.

  • It requires special competence and can be outsourced to a professional supplier.

  • The work is not profitable or provident and should not cost resources today, now that the new formats like the ones aligned with PEPPOL are on the market.

WANT TO SEE HOW IBISTIC WORKS?

Get a demonstration of the solution for digital invoice handling

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  • Reception, opening, sorting and preparation of the invoices for scanning

  • Invoice Scan 

  • Interpreting / OCR reading of the scanned image (TIFF or PDF)

  • Machine evaluation of transferred data

  • Manual verification and correction of the interpreted data

  • Transfer of the electronic image and the digitised invoice data.

RECEIVAL OF PAPER INVOICES

Nationally and internationally, the bulk of invoices are sent in paper format. Ibistic has various associated suppliers that support the services in various areas, and we continuously assess the quality and price of these services.

Because Ibistic has first-line support on our solutions, we are 100% dependent on the quality of these services. Although our warranty is 99.8% accurate data, it is of importance that the quality of the services our suppliers provide is of high. The high percentage of correct data delivery is also due to active cooperation between us and our subcontractors on these services.

Skyer med digitale bilag.jpg
  • The attachment contain a scanned image of either a TIFF- or PDF-Format

  • PDF can be more or less open and readable

  • PDF can be generated in different systems and thus variate in quality

  • There are almost 20 different PDF formats. This represents a challenge to the interpretation process. 

  • It also varies if the PDF document is system-generated or if it comes as a scanned image from a random scanner, for example, pulls skewed, scans in color or black and white, etc.

RECEIVAL OF INVOICES VIA E-MAIL (PDF/TIFF)

All Ibistic's customers have the option of having a separate e-mail address associated with receiving invoices via e-mail. We assign a special xxx@invoicedrop.com address for you. Invoicesrop is a service developed by Ibistic for the reception of invoice sheets and attachments via e-mail. This service allows you to scan incoming / received invoices yourself and have them interpreted and verified with high quality at a low price.

Suppliers can send directly to the same address, ensuring that the invoices are delivered automatically in the Ibistic Invoice System in the same way, fully interpreted and verified at the same cheap price. The handling of PDF invoices is in many ways very similar to that described for paper size.

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