E-INVOICING WITH IBISTIC - THIS IS HOW IT WORKS

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E-INVOICES WITH IBISTIC

e-invoicing is for the company that wishes to receive and manage invoices as smoothly as possible - as easy as sending an e-mail. Managing incoming invoices becomes simpler and cheaper. Ibistic displays all incoming e-invoices in the same format - thus making recognition, handling and invoice workflow much easier. Read more about e-invoices on this page. If you want more basic knowledge, you will find it here.

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What is an e-invoice?

An electronic invoice is an invoice that is issued, received and handled electronically. It is important to note that it is NOT an electronic paper such as a PDF or TIFF file. E-invoices are always sent in an officially recognised format (dependent on country). In Denmark a frequently used format is OIOUBL and for Norway EHF is the preferred format. E-invoicing is an e-commerce technology that simplifies electronic billing to make it as easy as sending an email. Unlike online invoices, e-invoices can not be sent as PDF. There are several types of standardised digital invoice formats. See the different types below, or read more about invoice scanning here.

Benefits of receiving e-invoices

When using e-invoices, you get an invoice handling  workflow for vendor invoices that is not only faster but also cheaper, more precise and more environmentally sound. Avoid time-consuming and expensive processes for scanning, interpretation and verification of invoices using e-invoicing. Instead, your invoices will be submitted directly to your workflow system. Once the e-invoice has been approved and registered - the invoice data is sent directly to your financial department / ERP system.

How to receive different types of e-invoices

An eInvoice is usually perceived as the private invoice or bill that you receive directly in your online banking account. The e-invoices must be approved by you for payment in the online bank. Note that this is an agreement that you must set-up with your bank.

The format is not to be confused with e-invoices that go through PEPPOL and to Ibistics invoice handling solution.

eInvoice

An E2B e-invoice arrives directly to your ERP-system/financial system as an XML file in the E2B format. This format is primarily used by larger companies. This invoice format has been developed in collaboration between major companies and was for some time the leading e-invoice format in Norway, but is currently being replaced by EHF.

E2B

Norwegian e-invoices (EHF) and Danish e-invoices (OIOUBL) may both be distributed through the accesspoint infrastructure known as PEPPOL.

EHF/OIOUBL via PEPPOL

Read more about the ease of using e-invoices at the Online Helpdesk.

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Why switch to using e-invoices?

The public sends millions of invoices per years - that can be sent electronically. The potential of the public sector is probably 7 - 8 times greater than whats being done now, given the fact that everyone is able to receive electronic invoices. The private sector is even bigger, and continuously more and more in the private sector choose to receive electronic invoices. Electronic transmission and receipt of invoices, credit notes and reminders is better for the environment. Electronic transmission and receival of invoices, credit notes and reminders will save the environment for paper and shipping by air and car transport. 

Send invoices in a secure way

Data are interpret with 100% precision

No scan necessary

Saves you time and ressources for invoice handling

Electronic dictionary - Helpfull expressions

EAN = European Article Numbering


GLN = Global Location Number


EHF = Elektronisk Handelsformat (Norway)


PEPPOL = Pan European Public Procurement Online


UBL = Universal Business Language

Shipments and digital infrastructure - Mutual for e-invoices and E2B, EHF/OIOUBL via PEPPOL

Mutual for both e-invoices and E2B is that each sender must enter into a separate agreement with each recipient to receive the invoices.

With the EHF format, shipping is no longer a problem because the invoices are sent through the PEPPOL network. PEPPOL is a European collaboration that allows companies to exchange business documents. An EHF invoice can be sent to any recipient in Europe.

Access point- A public based network for electronic invoicing - Transfer across boarders

The EU has created an infrastructure that makes it as easy as sending e-mails, and as a bonus it is more than affordable to send and receive electronic documents in the recognised formats. It's easy to sign in at just one place to be accessible to anyone using the infrastructure - as opposed to the traditional method used for the E2B format (see the models). This infrastructure is called PEPPOL infrastructure. PEPPOL stands for: Pan European Public Procurement OnLine.

This is a network of access points for sending electronic invoices (e invoices) across national borders. The Access Point Network function is very similar to a post office, where everyone can choose which access point they want to use. Through the access point, you will be affiliated with the PEPPOL network and can send to and receive invoices from anyone connected via this infrastructure.

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