Ibistic Invoice System

With the Ibistic Invoice System (IIS) the customer gets access to one of the most sophisticated, electronic invoice handling solutions on the market. Ibistic operates the system on behalf of the customer. This means immediate costs savings, since the customer avoids investing in his own staff to operate the system, including scanning, interpretation and filing of paper invoices.

IIS provides the customer with improved security, improved accessibility, improved overview and control through the entire invoicing process. This contributes to a less complicated working day for the staff in the accounting department and throughout the rest of the organization. Our system can be tightly integrated into the customer's existing accounting system.

IIS will be customized to meet each customer's demand and will be supplied including functionalities such as:

• Fully configurable workflow customized to meet individual customer needs
• Invoice approval support controlled by limits and power of procuration
• Automatic reminders in case of missing approval as well as escalation when due dates have been exceeded
• Possibility of administrating out-of-office-assistants which ensure that invoices are dealt with even when users are absent or away
• Possibility of splitting up invoices as well as parallel distribution to more users at the same time (time saving factor)
• Possibility of automatically splitting up and accounting of invoices based on predefined accounting templates
• Automatic accounting based on creditor support of automatic distribution of invoices based on references, supplier or EAN numbers
• Full logging of activities in IIS
• Filing solution including complete history and subsequent accessibility
• Possibility of opening the files, including complete history, appendices etc. directly from the ERP system
• Possibility of making statistics on necessary information and preparing specific customized reports
• Possibility of matching invoices automatically against purchase orders from the purchase system (this could be IPS or an external purchase solution)
• Support of accounting instructions from customer's accounting system